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Documents signed on or after July l, 2005, must meet the following Document
Formatting Standards pursuant to Iowa Code Chapter 331.606B.
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Clay County, Iowa - Recorder Information
Document Formatting Standards
Document Formatting
Standards
Documents signed on or after July 1, 2005, must meet the Document Formatting
Standards pursuant to Iowa Code Chapter 331.606B. A $10.00 non-standard fee will
be charged for all documents that do not conform to the requirements.
Requirements listed below:
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Pages must be printed on one side only and cannot be permanently
bound or in a continuous form |
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Preprinted text must be at least eight point and no more than 20
characters per inch |
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All other text must be at least ten point and no more than sixteen
characters per inch |
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Document must be legible and reproducible |
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Document must be on white paper not less than twenty pound weight
with no visible watermarks |
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Document must be letter or legal size paper, no larger |
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Document shall not have any attachment stapled, taped or otherwise
affixed to any page |
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Signatures must be in dark black or dark blue ink and corresponding
names shall be typed, printed or stamped below signatures |
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Margins shall be a minimum of ¾ of one inch |
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Embossed or inked stamps shall not cover or interfere with any part
of the document |
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First page must have top margin of three inches of vertical space
from left to right reserved for the recorder’s use |
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Each document shall have the following information on the first page
below the 3-inch margin:
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The name, address, and phone number of the business and
individual who prepared the document |
| 2. |
A return name and complete address |
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The name and address of the taxpayer for any document of
transfer |
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The title of the document |
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The names of all grantors and grantees |
| 6. |
The legal description and parcel identification number, if
required |
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If insufficient space exists on the first page for all of the
information previously described (above in 1-6), please reference on the
first page, the page number where the information is located.
Example: Legal Description - see page 5. |
When Referencing a Related Document:
If filed before January 1, 1997 please use a Book and Page (Example: Book 247
Page 34).
If filed after January 1, 1997 please use a File Number (Example: #97-246).
Forms:
Click on the links below for more specific information about the
other Recorders services.
Recorders Home Page
Genealogy
Information
Military
Service Records Information
Real Estate Information
Land
Records and Iowa Land Record Website
Recording
Information and Fees
Iowa Real
Estate Transfer Tax Calculator
License Registration Information
Fishing
and Hunting
Boat
ATV, ORV and
Snowmobile
Vital Records Information
Marriage
Application
Birth,
Death and Marriage
Passports Information
Passport
Information and Application
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Address of
Recorder's office:
Clay County
Administration Building
300 W 4th St Suite 3
Spencer IA 51301
Hours Office is open:
8:00 A.M - 4:30 P.M.
Monday - Friday
Phone Number:
(712) 262-1081
FAX Number:
(712) 264-3983
Office holder name:
Shirley Goyette
Term: Four Years Bond $10,000
Term Expires 12/31/2014
Employees in
Recorder's Office:
Deputy
Ann Spooner
Clerk
Sheila Weeks
Recorder's Forms:
Downloadable forms
used in the Recorder's office
Recorder's Links:
Iowa Land Records
Iowa
Real Estate
Transfer Tax Calculator
Other Related Links:
Iowa DNR
Iowa Secretary of State
U.S. Passport Agency
State of Iowa Government
Iowa Legislature
General Assembly
Iowa Department of
Public Health
Genealogy Websites:
Iowa GenWeb
Roots Web
US GenWeb |
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